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Publication Scheme

The Freedom of Information Act 2000 requires public authorities, which includes parish councils in England and Wales, to adopt and maintain a publication scheme.

Information available from Baughurst Parish Council under the model publication scheme is as follows:

Information to be published

How the information can be obtained

Cost

Class1 - Who we are and what we do (Organisational information, structures, locations and contacts)

This will be current information only

Who’s who on the Council and its Committees

Hard copy and/or website

£1 per page of document

Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address (if used))

Hard copy and/or website

£1 per page of document

Location of main Council office and accessibility details

Hard copy and/or website

£1 per page of document

Staffing structure

Hard copy and/or website

£1 per page of document

Class 2 – What we spend and how we spend it (Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)

Current and previous financial year as a minimum

Annual return form and report by auditor

Hard copy

£1 per page of document

Finalised budget

Hard copy

£1 per page of document

Precept

Hard copy

£1 per page of document

Borrowing Approval letter

Not applicable

Financial Standing Orders and Regulations

Hard copy

£1 per page of document

Grants given and received

Hard copy

£1 per page of document

List of current contracts awarded and value of contract

Not applicable

Members’ allowances and expenses

Hard copy

£1 per page of document

Class 3 – What our priorities are and how we are doing (Strategies and plans, performance indicators, audits, inspections and reviews)

Parish Plan (current and previous year as a minimum)

Not applicable

Annual Report to Parish or Community Meeting (current and previous year as a minimum)

Hard copy

£1 per page of document

Quality status

Not applicable

Local charters drawn up in accordance with DCLG guidelines

Not applicable

Class 4 – How we make decisions (Decision making processes and records of decisions)

Current and previous council year as a minimum

Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings)

Hard copy and/or website

£1 per page of document

Agendas of meetings (as above)

Hard copy

Minutes of meetings (as above) – nb this will exclude information that is properly regarded as private to the meeting.

Hard copy and/or website

£1 per page of document

Reports presented to council meetings - nb this will exclude information that is properly regarded as private to the meeting.

Hard copy

£1 per page of document

Responses to consultation papers

Hard copy

£1 per page of document

Responses to planning applications

Hard copy

£1 per page of document

Bye-laws

Hard copy

£1 per page of document

Class 5 – Our policies and procedures (Current written protocols, policies and procedures for delivering our services and responsibilities)

Current information only

Policies and procedures for the conduct of council business:

Procedural standing orders

Committee and sub-committee terms of reference

Delegated authority in respect of officers

Code of Conduct

Policy statements

Hard copy

£1 per page of document

Policies and procedures for the provision of services and about the employment of staff:

Internal policies relating to the delivery of services

Equality and diversity policy

Health and safety policy

Recruitment policies (including current vacancies)

Policies and procedures for handling requests for information

Complaints procedures (including those covering requests for information and operating the publication scheme)

Hard copy

£1 per page of document

Information security policy

Hard copy

£1 per page of document

Records management policies (records retention, destruction and archive)

Hard copy

£1 per page of document

Data protection policies

Hard copy

£1 per page of document

Schedule of charges )for the publication of information)

Hard copy/website

£1 per page of document

Class 6 – Lists and Registers

Currently maintained lists and registers only

Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice)

Hard copy

£1 per page of document

Assets Register

Hard copy

£1 per page of document

Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils)

Hard copy

£1 per page of document

Register of members’ interests

Hard copy

£1 per page of document

Register of gifts and hospitality

Hard copy

£1 per page of document

Class 7 – The services we offer

(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)

Current information only

Allotments

Not applicable

Burial grounds and closed churchyards

Not applicable

Community centres and village halls

Not applicable

Parks, playing fields and recreational facilities

Hard copy/website

£1 per page of document

Seating, litter bins, clocks, memorials and lighting

Hard copy

£1 per page of document

Bus shelters

Hard copy

£1 per page of document

Markets

Not applicable

Public conveniences

Not applicable

Agency agreements

Not applicable

A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees)

Not applicable

Contact details:

Penny Waterfield, Clerk to Baughurst Parish Council 51 Sheridan Crescent Baughurst Hampshire RG26 5HQ 0118 981 2944 clerk@baughurst-pc.gov.uk

Schedule of Charges

This describes how the charges have been arrived at and should be published as part of the guide.

Type of Charge

Description

Basis of Charge

Disbursement cost

Photocopying @ 40p per sheet (black & white)

Photocopying (colour) Not Available

Not Available

Postage

Actual cost of Royal Mail standard 2nd class

Statutory Fee

In accordance with the relevant legislation (quote the actual statute)

Other

Administrative costs

50p

* the actual cost incurred by the public authority