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Publication Scheme
The Freedom of Information Act 2000 requires public authorities, which includes parish councils in England and Wales, to adopt and maintain a publication scheme.
Information available from Baughurst Parish Council under the model publication scheme is as follows:
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Information to be published
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How the information can be obtained
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Cost
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Class1 - Who we are and what we do
(Organisational information, structures, locations and contacts)
This will be current information only
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Who’s who on the Council and its Committees
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Hard copy and/or website
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£1 per page of document
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Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address (if used))
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Hard copy and/or website
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£1 per page of document
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Location of main Council office and accessibility details
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Hard copy and/or website
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£1 per page of document
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Staffing structure
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Hard copy and/or website
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£1 per page of document
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Class 2 – What we spend and how we spend it
(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)
Current and previous financial year as a minimum
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Annual return form and report by auditor
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Hard copy
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£1 per page of document
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Finalised budget
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Hard copy
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£1 per page of document
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Precept
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Hard copy
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£1 per page of document
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Borrowing Approval letter
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Not applicable
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Financial Standing Orders and Regulations
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Hard copy
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£1 per page of document
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Grants given and received
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Hard copy
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£1 per page of document
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List of current contracts awarded and value of contract
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Not applicable
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Members’ allowances and expenses
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Hard copy
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£1 per page of document
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Class 3 – What our priorities are and how we are doing
(Strategies and plans, performance indicators, audits, inspections and reviews)
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Parish Plan (current and previous year as a minimum)
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Not applicable
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Annual Report to Parish or Community Meeting (current and previous year as a minimum)
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Hard copy
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£1 per page of document
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Quality status
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Not applicable
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Local charters drawn up in accordance with DCLG guidelines
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Not applicable
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Class 4 – How we make decisions
(Decision making processes and records of decisions)
Current and previous council year as a minimum
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Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings)
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Hard copy and/or website
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£1 per page of document
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Agendas of meetings (as above)
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Hard copy
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Minutes of meetings (as above) – nb this will exclude information that is properly regarded as private to the meeting.
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Hard copy and/or website
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£1 per page of document
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Reports presented to council meetings - nb this will exclude information that is properly regarded as private to the meeting.
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Hard copy
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£1 per page of document
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Responses to consultation papers
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Hard copy
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£1 per page of document
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Responses to planning applications
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Hard copy
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£1 per page of document
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Bye-laws
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Hard copy
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£1 per page of document
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Class 5 – Our policies and procedures
(Current written protocols, policies and procedures for delivering our services and responsibilities)
Current information only
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Policies and procedures for the conduct of council business:
Procedural standing orders
Committee and sub-committee terms of reference
Delegated authority in respect of officers
Code of Conduct
Policy statements
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Hard copy
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£1 per page of document
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Policies and procedures for the provision of services and about the employment of staff:
Internal policies relating to the delivery of services
Equality and diversity policy
Health and safety policy
Recruitment policies (including current vacancies)
Policies and procedures for handling requests for information
Complaints procedures (including those covering requests for information and operating the publication scheme)
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Hard copy
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£1 per page of document
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Information security policy
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Hard copy
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£1 per page of document
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Records management policies (records retention, destruction and archive)
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Hard copy
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£1 per page of document
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Data protection policies
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Hard copy
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£1 per page of document
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Schedule of charges )for the publication of information)
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Hard copy/website
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£1 per page of document
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Class 6 – Lists and Registers
Currently maintained lists and registers only
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Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice)
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Hard copy
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£1 per page of document
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Assets Register
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Hard copy
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£1 per page of document
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Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils)
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Hard copy
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£1 per page of document
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Register of members’ interests
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Hard copy
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£1 per page of document
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Register of gifts and hospitality
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Hard copy
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£1 per page of document
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Class 7 – The services we offer
(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)
Current information only
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Allotments
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Not applicable
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Burial grounds and closed churchyards
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Not applicable
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Community centres and village halls
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Not applicable
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Parks, playing fields and recreational facilities
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Hard copy/website
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£1 per page of document
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Seating, litter bins, clocks, memorials and lighting
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Hard copy
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£1 per page of document
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Bus shelters
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Hard copy
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£1 per page of document
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Markets
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Not applicable
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Public conveniences
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Not applicable
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Agency agreements
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Not applicable
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A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees)
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Not applicable
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Contact details:
Penny Waterfield, Clerk to Baughurst Parish Council
51 Sheridan Crescent
Baughurst
Hampshire
RG26 5HQ
0118 981 2944
clerk@baughurst-pc.gov.uk
Schedule of Charges
This describes how the charges have been arrived at and should be published as part of the guide.
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Type of Charge
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Description
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Basis of Charge
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Disbursement cost
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Photocopying @ 40p per sheet (black & white)
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Photocopying (colour)
Not Available
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Not Available
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Postage
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Actual cost of Royal Mail standard 2nd class
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Statutory Fee
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In accordance with the relevant legislation (quote the actual statute)
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Other
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Administrative costs
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50p
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* the actual cost incurred by the public authority
Community Emergency Plan
Parish: Baughurst
Borough: Basingstoke and Deane
Co-ordinator: Parish Clerk
Effective date: 1/11/10
Distribution List
1. County Emergency Planning Officer
2. Borough Emergency Planning Liaison Officer
3. Parish Councillors
4. Tadley Police Station
5. Tadley Fire Station
6. AWE
7. Tadley Town Council
8. Pamber Heath Parish Council
9. Aldermaston Parish Council
10. Brimpton Parish Council
11. Ashford Hill and Headley Parish Council
12. Tadley & District Community Centre
13. Hurst Leisure Centre
14. Library
15. Swimming Pool
16. Holmwood & Morland Health Centres
17. First Responders
Aim and Objectives
Aim of the plan:
To enable community support, self-help and resilience when faced with an emergency situation.
Objectives of the plan:
Conduct a risk assessment, identify hazards and possible mitigation
Identify vulnerable groups within the community
Identify key contacts
Identify a community emergency management team
Identify resources available to the community in the event of an emergency
Risk Assessment Analysis
Risk Matrix Score: A = HIGH Likelihood and HIGH Impact
B = LOW Likelihood and HIGH Impact
C = HIGH Likelihood and LOW Impact
D = LOW Likelihood and LOW Impact
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Hazard
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Impact
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Mitigation in Place
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Mitigation possible
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Risk Matrix Score
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Flooding
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- Loss of access
- Loss of utilities
- Water damage
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- Monitor flood warnings issued by the Environment Agency
- Sandbags stored at Rowan Road
- Monitoring equipment installed at Bishopswood Stream
- Identify any residents that require shelter
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- Police traffic diversions in place
- Emergency rest centre activated
- Residents install floodgates
- Residents store sandbags
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B
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Total or partial loss of gas, electricity, water or telephone
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- Loss of heating and or cooking facilities
- Loss of lighting
- Loss of sanitary facilities
- Loss of communication
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- Identify any residents that require rest centre
- Emergency rest centre activated
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C
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Severe weather
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- Fallen trees
- HCC unable to clear roads
- Building damage
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- Identify roads that need immediate clearance
- Identify dangerous trees
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- Identify any residents that require shelter
- Emergency rest centre activated
- Enlist volunteers/maintenance contractor with chainsaws or tractors with chains
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B
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Major fire
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- Building damage
- Threat to life
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- Evacuate area
- Emergency rest centre activated
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B
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Heavy snow
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- Access in and out and within the town difficult
- Loss of utilities
- Care providers unable to meet their commitments
- Disruption for pedestrians and possible physical injury
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- Monitor weather warnings issued by the Met Office
- Ensure all grit bins are full
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- Contact care providers to ensure they can meet their commitments
- Contact neighbourhood watch coordinators so they can check on vulnerable people in the area
- Contact Hampshire & Berkshire 4*4 Responders
- Emergency rest centre activated
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B
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Major road accident
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- Many injured people
- Emergency services require assistance
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- Contact First Aiders, Padres, St Johns Ambulance, Community Responders, AWE emergency services
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B
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Gas leak or explosion
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- Building damage
- Threat to life
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- Evacuate area
- Emergency rest centre activated
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B
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Terrorism or violence
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- Building damage
- Threat to life
- Many injured people
- Emergency services require assistance
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- Evacuate area
- Emergency rest centre activated
- Contact First Aiders, Padres, St Johns Ambulance, Community Responders, AWE emergency services
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B
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Aircraft accident
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- Building damage
- Threat to life
- Many injured people
- Emergency services require assistance
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- Evacuate area
- Emergency rest centre activated
- Contact First Aiders, Padres, St Johns Ambulance, Community Responders, AWE emergency services
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B
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Hazardous vapour
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B
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Incident at AWE
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- AWE emergency plan in place
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B
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Community Resources
Contact Details:
Emergency Rest Centres
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Premises
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Key Holder
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Contact No
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Heath End Hall, Baughurst
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Kathy Vyse
Ann Jeffery
Janette Hewitt
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0118 981 4199
0118 981 6731
0118 981 4858
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Wolverton Village Hall
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Mrs Hedges
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01635 297388
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Hurst Leisure Centre
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Lee Beetham
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07743442999
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Medical / First Aid
In the event of injury or illness within the community the assistance of professional medical support should be sought e.g. Ambulance, Doctor, Paramedic, First Responder, Qualified First Aiders. List details of the medical support available in your area.
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Name
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Contact No
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Holmwood Health Centre
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0118 9814166
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Morland Surgery
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0118 9816661
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Hantsdoc
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0118 9365592
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St John Ambulance
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01962 863366
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Basingstoke Hospital
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01256 473202
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Holmwood Pharmacy
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0118 9811984
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Morland Pharmacy
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0118 9820157
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Transport
The following local transport businesses can be called upon to transport people, essential equipment or provisions in the event of an Emergency.
Note that the Parish Council cannot provide any insurance cover for vehicles it requests to be used. Vehicles are used at the owners’ own risk and discretion and should be taxed and insured.
Vulnerable Groups in the Community
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Name of Group
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Address
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Special needs
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Miss Polly's Kindergarten, Hurst Community College
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Brimpton Road
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Young children
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Jiminy Crickets Pre School
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1 Pinks Lane
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Young children
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Butterflies Pre School
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Heath End Hall
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Young children
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Heath Court
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Heath End Road
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Elderly
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Choice Ltd
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Fairview, Pinks Lane
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Adults with learning difficulties
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Additional Community Resources
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Organisation
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Name
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Contact No.
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Tadley Town Council
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Nicki Barry
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0118 981 3360
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Pamber Parish Council
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Liz Knight
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01256 882571
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Aldermaston Parish Council
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Bill Scott
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0118 9813441
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Ashford Hill and Headley Parish Council
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Steven Marshall
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01635 273040
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Brimpton Parish Council
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Brenda Harding
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0118 971 2850
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Communications
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Communication System
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Contact / Responsibility
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Comments
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Notice Boards: Wolverton Hall, Wolverton Common, The Wellington Arms, Baughurst Road, Heath End Hall, Post Office, Baughurst Common
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Parish Clerk
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Parish Council Meeting
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Parish Clerk
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Council Newsletter
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Parish Clerk
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Cascade phone system
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Parish Clerk
Councillors
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Email / Website
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clerk@baughurst-pc.gov.uk
www.baughurst-pc.gov.uk
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Local media
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See Contact list below
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Tadley Roundabout
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admin@tadleyroundabout.co.uk This e-mail address is being protected from spambots. You need JavaScript enabled to view it www.tadleyroundabout.co.uk/
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Emergency Action Check List
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Activation and Call out
- Dial 999 if Life or Property are threatened in your community by an incident or emergency
- Contact Borough Council (see contact sheet)
- Use the suggested log sheet at the back of the plan to record:
- Any decisions you have made
- Who you spoke to and what you said
- Contact other members of the Community that need to be alerted:
- Those specifically under threat
- The Parish Council via the Parish Clerk
- Volunteers and key holders that may be needed
Contact initially may be to inform them of the emergency or inform them of current Emergency Service advice regarding any action to be taken.
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Community Emergency Meeting
- Is a Community Emergency Meeting necessary?
- Is the venue safe to hold the meeting and can people get there safely?
- Has the Borough Council been informed you are holding a Community Emergency Meeting?
- Has the community been informed there will be a meeting?
- Take a copy of the first Agenda to the meeting.
Under no circumstance should you put yourself or others at risk to fulfil these tasks
Contacts
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Service / Role
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Telephone Number
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Website/email
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Emergency Services
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999
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N/A
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Emergency Co-ordinator
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0118 981 2944
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clerk@baughurst-pc.gov.uk
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Basingstoke & Deane Borough Council
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01256 844844
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www.basingstoke.gov.uk
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Hampshire County Council
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01962 841841
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www.hants.gov.uk
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Emergency Planning Unit HCC
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01962 846846
07957 932584
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epoffice@hants.gov.uk
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Police HQ
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08450454545
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www.hampshire.police.uk
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Fire Service HQ
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02380 644000
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www.hantsfire.gov.uk
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NHS direct
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0845-4647
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www.nhsdirect.nhs.uk
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Environment Agency
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0800 807060
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www.environment-agency.gov.uk
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EA Floodline
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0845-988-1188
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www.environment-agency.gov.uk
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Hampshire Highways
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0845 8504422
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www.hants.gov.uk
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Thames Water
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0800 714614
0845 9200 800
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Leaks
Sewer flooding/loss of supply
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Electricity
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08000 727282
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Gas
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0800 111999
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AWE
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0118 9814111
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www.awe.co.uk
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Parish Clerk
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0118 981 2944
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www.baughurst-pc.gov.uk
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St Stephen’s Church
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0118 981 3528
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Churchwarden: Mr L Hensman
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St Catherine’s Church
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0118 981 1364
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Churchwarden: Mr S de Boinville
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Salvation Army
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0118 9815013
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Burnham Copse School
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0118 9814498
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Hurst Community College
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0118 9817474
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Kestrel Radio
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01256 694000
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Newbury Weekly News
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01635 564526
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Baingstoke Observer
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01256 694127
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BBC Radio Berkshire
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0118 9464200
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Basingstoke Gazette
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01256 337444
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BBC South Today
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023 80226201
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ITV Meridian
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0844 881 2000
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Log Sheet
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Date
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Time
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Information / Decisions / Actions
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Initials
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